Data Protection

When using this website, your personal data will be processed by us as the data controller and stored for as long as is necessary for the fulfilment of the purposes specified and statutory requirements. Below, we provide information about which data this involves, how it will be processed and to which rights you are entitled to in this regard.

Personal data, as defined by Article 4(1) General Data Protection Regulation (GDPR) includes any information relating to an identified or identifiable natural person. 

1. Name and Contact Information of Controller and Corporate Data Protection Officer

This data protection information applies to data processing on the websites www.wki.fraunhofer.de and www.iaqip.wki.fraunhofer.de. The controller is:

Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e. V.

Hansastrasse 27 c,
D-80686 München (Munich, Germany)

on behalf of its

Fraunhofer Institute for Wood Research, Wilhelm-Klauditz-Institut WKI
Bienroder Weg 54E
38108 Braunschweig

Phone +49 531 2155-0 
Fax +49 531 2155-334
Email: info@wki.fraunhofer.de

(hereinafter referred to as “Fraunhofer WKI”)

The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de. Please do not hesitate to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as data subject.

 

2. Processing of Personal Data and Purposes of the Data Processing

a) When visiting the website

You may access the our website without having to disclose any details of your identity. What the browser on your terminal device does automatically is only to send information to the server of our website (e.g. browser type and version, date and time of access) so as to allow a connection with the website. This also includes the IP address of your requesting terminal device. It is temporarily stored in a so-called log file and automatically deleted after 4 days:

The IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and to be able to track any illegal attacks on the website, if required.

The legal basis for processing the IP address is the first sentence of point (f) of Article 6(1) GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.

We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file. Moreover, we use cookies and analytics services when you visit our website. For more information on this, please refer to clauses 4 and 5 of this Data Protection Information.

 

b) When registering for our Webinars 

On a regular basis, we offer free Webinars for which you can register via our website. To register for an event, the following mandatory information must be provided:

  • First and last name
  • E-Mail address

The processing of the mandatory information takes place in order to identify you as a participant of the event, to reserve your place as a participant and to send you an E-Mail with a link to the virtual conference room in which the Webinar takes place. In addition, you can voluntarily provide further information concerning your professional background. This helps us to tailor the Webinar in order to optimally fulfill the requirements of the participants.

The data processing is carried out at your request and is necessary for the aforementioned purposes in accordance with Article 6 (1) lit. b GDPR. The personal data collected by us for the event will be stored by us for up to a maximum of 3 weeks following the conclusion of the Webinar, unless you have consented to additional storage in accordance with Art. 6 (1) lit. a GDPR.

Within the scope of the registration for the Webinar on our website, you can voluntarily register for a free postal newsletter. For this purpose, you can enter your postal address. We will then send you, until revocation, postcards concerning  announcements of upcoming Webinars as well as other selected Fraunhofer WKI events and trade-fair participations. You may unsubscribe from the newsletter at any time by sending an E-Mail to info@wki.fraunhofer.de.

For the realization of the Webinar, we use the conference service “DFNconf” from the German National Research and Education Network. Participants can register independently in the virtual conference room at the scheduled Webinar time via the link which we send to them. The DFNconf data protection declaration can be found here: https://www.conf.dfn.de/datenschutz/

The Webinars are recorded in video format. The recording is made for the purpose of providing participants with a documentation of the Webinar as well as making the Webinar content available to people who were unable to attend the Webinar live, thereby providing information on current topics from our research activities. The recording can subsequently be requested by participants and non-participants. Furthermore, we record the Webinars for internal quality assurance purposes. The registration names are visible in the recording. Should you not wish to be recognized by name, you may log in to the DFNconf virtual conference room using an alias.

The data processing is performed on the basis of Art. 6 (1) lit. f GDPR. The aforementioned purposes are legitimate interests within the meaning of the aforementioned provision. The recordings are stored for 3 years.

 

c) When using the ordering service 

We offer an ordering service on our website that allows you to order printed copies of our annual reports. To order these, we collect the following mandatory data:

  • First name, surname
  • Address
  • E-Mail

You may also voluntarily provide additional data (title, company, department, country) and provide specifics for your order.

The collection and further processing of this data takes place in order to process your order. Data processing takes place at your request and is necessary pursuant to the first sentence of point (b) of Article 6(1) GDPR for the fulfilment of your order. Your E-Mail address is necessary in order for us to be able to inform you if the years you require are no longer available in the desired quantity. 

Your personal data will be deleted 2 weeks after sending out your order, at the latest.

 

d) When using contact forms

We offer the option to contact us via a contact form provided on the website. The following mandatory data are necessary:

  • First name and surname
  • E-Mail address

We require your data to determine that the query has come from a company and to be able to answer and process it. Additionally, you may provide your title, company, department, address, telephone number, fax number and homepage, if required. The data is processed exclusively for processing your query and is not taken into account for any future allocation procedure.

The processing of data takes place upon your request and is within the framework of answering a contact request supported by our legitimate interest pursuant to the first sentence of point (f) of Article 6(1) GDPR.

The personal data collected by us when you use the contact form will be deleted after completion of your query.

 

3. Transfer of Data

If we forward personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient. Aside from that, we will only forward your personal data if

  • you have given your express consent pursuant to the first sentence of point (a) of Article 6(1) GDPR,
  • it is necessary for the performance of a contract with you pursuant to the first sentence of point (b) of Article 6(1) GDPR,
  • A statutory obligation exists for transferring pursuant to the first sentence of point (c) of Article 6(1) GDPR.

The recipients may use the transferred data for the above-mentioned purposes only. In the event that personal data to a third country (outside the EU) or an international organization, we will provide information accordingly.

 

4. Cookies

This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.

Cookies store information associated with the specific device used. That does not mean that we can directly identify you.

We use cookies for the purpose of making the use of our offers more convenient and pleasant for you. For example, we use so-called session cookies to allow session controls or to save data entries in forms or shopping carts during the session. At the latest, session cookies are deleted when you close your browser.

On the other hand, we use cookies to statistically record the use of our website for the purpose of optimizing our offers for you (see Point ‎4). When you visit our site again, these cookies make it possible for us to automatically recognize that you have already visited our site before. These cookies are deleted after 90 days.

The data processed by the cookies are necessary for the above-mentioned purposes to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) lit. f GDPR.

Most browsers automatically accept cookies. However, you can configure your browser to not save any cookies on your computer or to display a notice before new cookies are saved. Completely disabling cookies may mean that you cannot fully use all functions of our website.

 

5. Web analysis / Tracking

On our website we use the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site based on it. The service particularly allows us to identify which companies have visited our site. In doing so we do not obtain any information that may identify you directly.

In connection with the use of Leadlab, cookies and tracking pixels are used which allow statistical analysis of the use of this website through your visits. Information, including personal information about your visiting behavior, is stored in the cookie and sent to Wiredminds or is directly obtained by Wiredminds. The information is processed by Wiredminds, who use a pseudonym in a usage profile for the purpose of analysis. The data is anonymized to the extent possible.

The data thus collected is not used to identify you except with your express consent, nor is the data merged with your personal data as a bearer of the pseudonym.

If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.

For more information about data protection at Wiredminds, please visit their website.

The data is processed based on our legitimate interest, pursuant to point (f) of Article 6(1) GDPR, to optimize our online offer and our web presence. Wiredminds processes the data on our behalf and we have concluded an order processing agreement with Wiredminds. It ensures that the data processing on our behalf takes place in accordance with the General Data Protection Regulation and that the rights of the data subjects are protected.

If you do not wish that your usage behavior is recorded and analyzed, you may object by means of opt-out cookies. An opt-out cookie is set which prevents future capturing of your data when visiting this website. The opt-out cookie is only applicable to this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you need to reset the opt-out cookie.

Click here to opt-out the webtracking with Wiredminds

 

6. Social Media Plug-ins

We use so-called social media buttons (also called social media plug-ins) on our website. These are small buttons by means of which you may publish the contents of our website in your profile on social networks.

If you activate such a button, a connection is established between our website and the social network. In addition to the contents in question, the operator of the social network also obtains additional, partly personal, information. For instance, it includes the fact that you are currently visiting our site.

The social media buttons are integrated using the so-called Shariff solution. This solution developed by Heise and c’t prevents a connection with a social network from being established just because you access a page with a social media button, without actually activating it. This means that information is sent to the social network only when you press the button.

We use the following social media plug-ins:

a) Facebook Ireland Limited: share on Facebook

Information is partly transferred to the parent company Facebook Inc., headquartered in the USA. It respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.
For the purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your related rights and configuration options for protecting your private space, please refer to the Facebook privacy notice.

b) Twitter International Company: share on Twitter

Information is partly transferred to the parent company Twitter Inc., headquartered in the USA. It respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.

For more information on data protection with Twitter, please refer to the Twitter privacy statement.

c) XING SE: share on Xing

For more information on data protection with XING, please refer to the XING privacy statement.

d) LinkedIn: share on LinkedIn

Information is partly transferred to the parent company LinkedIn Corporation, headquartered in the USA. It respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.

For more information on data protection with LinkedIn, please refer to the LinkedIn privacy statement.

 

7.   YouTube

On the basis of a consent pursuant to the first sentence of point (f) of Article 6(1) GDPR, we use components (videos) of the company YouTube, LLC 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter: “YouTube”), a company of Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter: “Google”) on our Internet pages.

In so doing we use the option of “extended data protection mode” provided by YouTube.

When you access a page containing an embedded video, a connection to the YouTube servers is established and the contents are displayed on the Internet page through a notification to your browser.

Pursuant to YouTube specifications, in the “extended data protection mode” your data - especially which of our Internet pages you have visited as well as device-specific information including the IP address - is sent to the YouTube servers in the US only when you view the video. By clicking on the video, you give your consent to this transfer.

If you are simultaneously logged on to YouTube, this information is assigned to your YouTube member account. You may prevent this by logging out of your member account before visiting our website.

Google respects the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield program of the US Department of Commerce.

For more information on data protection in connection with YouTube, please refer to the data protection regulations of Google.

 

8. Rights of the Data Subject

You have the right:

pursuant to Article 7(3) GDPR, to withdraw the consent given to us at any time. This means that in future we may no longer continue to process the data as based on this consent;

pursuant to Article 15 GDPR, to obtain information about your personal data processed by us. More particularly, you may obtain information about the purpose of processing, the category of the personal data, the categories of recipients, to whom your data has been or is disclosed to, the storage period planned, the existence of a right to request from the controller rectification , erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the source of your data if it has not been collected by us, as well as about the existence of automated decision-making including profiling and, if applicable, significant information about its details;

pursuant to Article 16 GDPR, to obtain the rectification of inaccurate personal data without undue delay or the completion of your personal data stored with us;

pursuant to Article 17 GDPR, to obtain the erasure of your personal data stored with us unless processing is necessary to exercise the right to freedom of expression and information, for compliance with a legal obligation , for reasons of public interest, or to establish, exercise or defend legal claims;

pursuant to Article 18 GDPR, to obtain the restriction of the processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you deny its erasure and we no longer need the data while you still require it for establishing, exercising or defending legal claims or if you have objected to processing pursuant to Article 21 GDPR;

pursuant to Article 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to obtain the transmission to another data controller and

pursuant to Article 77 GDPR, to lodge a complaint with a supervisory authority. For this, you may normally contact the supervisory authority of your habitual residence or workplace or our company headquarters.

 

9. Information on your right to object pursuant to Art. 21 GDPR

You have the right to object, on grounds relating from your particular situation, at any time to processing of your personal data, which is based on point (e) of Article 6(1) GDPR (data processing for the performance of a task carried out in the public interest) and on point (f) of Article 6(1) GDPR (data processing for the purposes of the legitimate interests); this is also applicable to profiling pursuant to Article 4(4) GDPR based on this regulation.

If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless processing serves the establishment, exercise or defense of legal claims. If your objection is directed against the processing of data for the purpose of direct marketing, we will stop the processing immediately. In this case, citing a special situation is not necessary. This is also applicable to profiling, insofar as it is related to such direct marketing.

If you wish to make use of your right to object, please send an email to datenschutz@zv.fraunhofer.de.

 

10. Data Security

All your personal data is transferred in an encoded manner using the widely used and secure TLS (Transport Layer Security) encryption standard. TLS is a secure and proven standard that is also used for online banking, for instance. You will recognize a secure TLS connection by the additional s after http (i.e., https://..) in the address bar of your browser or from the lock icon in the lower part of your browser, among other things.

Besides, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously being improved as the technology advances.

 

11. Timeliness of the Data and Amendments to this Data Protection Information

This data protection information as amended in May 2020 is currently applicable.

It may become necessary to change this data protection information due to the further development of our website and its offers or on account of amended legal or official requirements. You may always access and print the latest data protection information on the website at https://www.fraunhofer.de/en/data-protection-policy.html.